Topic: Planning Body Operations
Planning body procedures help ensure that a planning council and other planning groups function smoothly and in compliance with Ryan White legislative requirements. Procedures exist for membership (e.g., nominations procedures to secure new members), decision making (e.g., open meeting processes, grievance procedures related to funding decisions, conflict of interest), and other tasks.
Guidelines and Manuals
HRSA HIV/AIDS BureauFebruary 2015
Manual for Part B Program Directors, staff and others, to serve as an orientation guide, reference document on legislative and program requirements and a tool in managing fiscal and program components.
HRSA HIV/AIDS BureauJune 2013
Manual for Ryan White Part A grantees and planning bodies on administration of their programs.
Webinars and Training
National Center for Innovation in HIV CareDecember 2016
Succession planning is an important aspect of organizational stability and sustainability. While most organizations recognize the importance, few have actual succession plans in plans nor understand the complexity of issues that should be addressed and who should be involved.
Boston Public Health CommissionMay 2015
Video to recruit new members for the Ryan White Part A Planning Council, featuring consumer voices.
HRSA HIV/AIDS BureauJanuary 2008
Part A planning council member, and Part A grantee, roles and responsibilities.
HRSA HIV/AIDS BureauMarch 2003
Provides planning councils and consortia members with the information necessary to participate in Ryan White planning and implementation activities, with special emphasis on people living with HIV/AIDS (PLWHA).
HRSA HIV/AIDS BureauJanuary 2003
Este documento inicial explica lo que hace el programa de VIH/SIDA de Ryan White. También describe lo que los consejos de planificación hacen para tomar decisiones para patrocinar y prestar servicios de VIH/SIDA de Ryan White en sus zonas geográficas.
HRSA HIV/AIDS BureauJanuary 2001
Guide to help consumers participate in Ryan White planning, with sections covering group dynamics, self-assessment worksheets, ideas about effective communications, and details about Ryan White planning.
HRSA HIV/AIDS BureauNovember 1996
An orientation to Ryan White Planning Councils for prospective new members.
Tools and Job Aids
Philadelphia Prevention Community Planning GroupJanuary 2009
HRSA HIV/AIDS BureauSeptember 2007
Sample document presents the steps in the Planning Council member nomination process, including outreach and recruitment; application screening; inteviewing; recommendations to the Plannign Council and CEO for membership; orientation; and training.
HRSA HIV/AIDS BureauSeptember 2007
Sample protocol outlines steps and activities for the conduct of a town hall meeting as part of the community needs assessment ot strategic planning process.
Kansas City Eligible Metropolitan Area (EMA) Comprehensive HIV Prevention and Care Planning CouncilJanuary 2007
Form outlining rules for offering public testimony and agenda items speaker would like to cover. Designed to facilitate public input process.
HRSA HIV/AIDS BureauJanuary 2004
Provides an overview of recruitment and retention strategies which planning councils and consortia can use to support membership. Includes worksheets to assess planning body operations related to member dissatisfaction and to the use of recruitment, training and member engagement strategies.
Reports and Best Practices
HRSA HIV/AIDS BureauJanuary 2005
Series of tip sheets on recruiting and retaining planning body members.
HRSA HIV/AIDS BureauOctober 2016
HRSA/HAB administers The Ryan White HIV/AIDS Program, the largest Federal program focused exclusively on HIV/AIDS care.