Supporting HIV care through education and innovation

Topic: Planning Body Operations

Planning body procedures help ensure that a planning council and other planning groups function smoothly and in compliance with Ryan White legislative requirements.  Procedures exist for membership (e.g., nominations procedures to secure new members), decision making (e.g., open meeting processes, grievance procedures related to funding decisions, conflict of interest), and other tasks.


  • HRSA HIV/AIDS Bureau
    June 2013

    Manual for Ryan White Part A grantees and planning bodies on administration of their programs. Update reflects Ryan White legislative and program requirements through 2013.

  • HRSA HIV/AIDS Bureau
    May 2013

    Manual for Part B grantees and planning bodies outlines legislation and policies along with technical guidance on carrying out specific requirements of grantees.

Training resources

  • Planning Council Primer
    HRSA HIV/AIDS Bureau
    January 2008

    Informs Part A planning council members about the roles and responsibilities of planning councils and Part A grantees. Includes an overview of the Ryan White HIV/AIDS Program, and covers how Part A works. Addresses planning council structure and bylaws, TA and the Part A award process.

  • Mosaica
    March 2003

    Provides planning councils and consortia members with the information necessary to participate in Ryan White planning and implementation activities, with special emphasis on people living with HIV/AIDS (PLWHA).

  • HRSA HIV/AIDS Bureau
    January 2001

    Guide to help consumers participate in Ryan White planning, with sections covering group dynamics, self-assessment worksheets, ideas about effective communications, and details about Ryan White planning.


  • HRSA HIV/AIDS Bureau
    November 1996

    You Make the Difference is an orientation to Ryan White Planning Councils for prospective new members. The video describes the Planning Council's role in assessing needs and making decisions about funding of HIV/AIDS services for metropolitan areas with the highest number of HIV/AIDS cases.


Best practices



Training resources