Topic: Collecting data
What you need to collect for the RSR
- Client-level data elements
- Grantee and Provider Reports
- Getting data from other systems
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Guidelines and Manuals
HRSA HIV/AIDS BureauJanuary 2016
Matrix outline of Ryan White eligible services, and data elements to be reported for each. The rationale for the data was also included.
HRSA HIV/AIDS BureauApril 2004
The Health Insurance Portability and Accountability Act (HIPAA) requires health care providers to assure patient confidentiality and other patient rights. This resource assists Ryan White grantees, their contractors, and subgrantees in complying with these requirements.
Webinars and Training
National Center for Innovation in HIV CareDecember 2015
This webinar highlights the EHR decisions made by three organizations that have evolved to provide medical care to HIV patients in addition to their traditional social services.
Data and Reporting TA TeamJuly 2015
This webinar builds and expands upon the January 2015 webinar Understanding the Eligible Scope Requirement for 2015 Data.
Data and Reporting TA TeamSeptember 2014
This series of brief videos covers many of the fundamental concepts behind the Ryan White Services Report (RSR) for new and experienced grantees.
HRSA HIV/AIDS BureauJanuary 2010
These web-based training modules are designed to help Ryan White HIV/AIDS Program grantees and service providers to build skills and become more efficient in how they collect, use, and share data.
HRSA HIV/AIDS BureauSeptember 2008
Tools and Job Aids
Data and Reporting TA TeamDecember 2015
The majority of Ryan White HIV/AIDS Program providers use electronic health record (EHR) systems to capture client demographic, health, and service data. HAB encourages providers to use their underlying EHR data to create the RSR.
Los Angeles Family AIDS NetworkSeptember 2013
Consent form used in a Ryan White Part D network's subcontracted clinics, which share the form with their clients to secure content to use their data for reporting purposes.
HRSA HIV/AIDS BureauOctober 2012
Toolbox explains health IT issues that are unique to HIV/AIDS care. Modules include an introduction to Health IT issues unique to HIV/AIDS,
selecting Health IT tools, financing Health IT, improving quality and efficiency, and security and privacy issues.
Iowa Department of Public HealthSeptember 2011
Care plan agreement form between a client and case manager on the goals and objectives of care (Who, What, Where, How, When, How Often, Progress/Outcome/Date).
Hartford Department of Health and Human ServicesFebruary 2010
Form for staff to assess care plan needs of clients, every 6 months, in terms of case management, home health, respite, housing, mental health, substance abuse treatment, legal, and financial assistance.
Several online training modules (adoption of technology, rural, children) are available to help agencies understand and implement health information technologies, particularly in dealing with issues like electronic medical records and privacy of records.
Reports and Best Practices
Policy clarification notice (PCN) #16-02 provides information regarding Ryan White HIV/AIDS Program (RWHAP) client eligibility and program guidance for allowable service categories. It clarifies service category definitions, aligning them across HIV/AIDS Bureau (HAB) documents and activities.
Data and Reporting TA TeamMay 2016
These tools are designed to walk users through some common functions associated with preparing and submitting the RSR.