Topic: Collecting data
What you need to collect for the RSR
- Client-level data elements
- Grantee and Provider Reports
- Getting data from other systems
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Guidelines and Manuals
HRSA HIV/AIDS BureauJuly 2014
Matrix outline of Ryan White eligible services, and data elements to be reported for each. The rationale for the data was also included.
HRSA HIV/AIDS BureauApril 2004
The Health Insurance Portability and Accountability Act (HIPAA) requires health care providers to assure patient confidentiality and other patient rights. This resource assists Ryan White grantees, their contractors, and subgrantees in complying with these requirements.
Webinars and Training
Data and Reporting TA TeamJuly 2015
This webinar builds and expands upon the January 2015 webinar Understanding the Eligible Scope Requirement for 2015 Data.
Data and Reporting TA TeamFebruary 2015
This session will show grantees the various reports available in the RSR Web System at upload to check and improve data quality.
Data and Reporting TA TeamSeptember 2014
This series of brief videos covers many of the fundamental concepts behind the Ryan White Services Report (RSR) for new and experienced grantees.
HRSA HIV/AIDS BureauJanuary 2010
These web-based training modules are designed to help Ryan White HIV/AIDS Program grantees and service providers to build skills and become more efficient in how they collect, use, and share data.
HRSA HIV/AIDS BureauSeptember 2008
Tools and Job Aids
Los Angeles Family AIDS NetworkSeptember 2013
Consent form used in a Ryan White Part D network's subcontracted clinics, which share the form with their clients to secure content to use their data for reporting purposes.
HRSA HIV/AIDS BureauOctober 2012
Toolbox explains health IT issues that are unique to HIV/AIDS care. Modules include an introduction to Health IT issues unique to HIV/AIDS,
selecting Health IT tools, financing Health IT, improving quality and efficiency, and security and privacy issues.
Iowa Department of Public HealthSeptember 2011
Care plan agreement form between a client and case manager on the goals and objectives of care (Who, What, Where, How, When, How Often, Progress/Outcome/Date).
Hartford Department of Health and Human ServicesFebruary 2010
Form for staff to assess care plan needs of clients, every 6 months, in terms of case management, home health, respite, housing, mental health, substance abuse treatment, legal, and financial assistance.
Several online training modules (adoption of technology, rural, children) are available to help agencies understand and implement health information technologies, particularly in dealing with issues like electronic medical records and privacy of records.
Reports and Best Practices
Data and Reporting TA TeamDecember 2014
The RSR requires that providers submit client-level data for each client who received a Ryan White-funded service during the reporting period.
Data and Reporting TA TeamOctober 2014
Since RSR data are used to present information about the Ryan White Program to Congress, the HIV/AIDS community, and the public, it is crucial that your data reflect the reality of your program as closely as possible.
Data and Reporting TA TeamMay 2014
When you upload your client level data report, the data passes through a series of validation checks. This document provides a summary of the RSR validation checks, including detail on what triggers an Error, Warning, or Alert during the data validation process.