Supporting HIV care through education and innovation

Topic: Collecting data

What you need to collect for the RSR

  • Client-level data elements
  • Grantee and Provider Reports
  • Getting data from other systems

Training resources


Legislative and Program Requirements

  • HRSA HIV/AIDS Bureau
    April 2004

    The Health Insurance Portability and Accountability Act (HIPAA) requires health care providers to assure patient confidentiality and other patient rights. This resource assists Ryan White grantees, their contractors, and subgrantees in complying with these requirements.



  • HRSA Logo
    Health Resources and Services Administration (HRSA) HIV/AIDS Bureau
    October 2012

    Toolbox explains health IT issues that are unique to HIV/AIDS care. Modules include an introduction to Health IT issues unique to HIV/AIDS,
    selecting Health IT tools, financing Health IT, improving quality and efficiency, and security and privacy issues.

  • HRSA Logo
    January 2009

    Several online training modules (adoption of technology, rural, children) are available to help agencies understand and implement health information technologies, particularly in dealing with issues like electronic medical records and privacy of records.



  • HRSA HIV/AIDS Bureau
    July 2008

    Every Grantee must submit a Grantee Report that includes funding, services, and contracts information. Prepare for your online submission in the Electronic Hand Book (EHB) by reviewing this sample Grantee Report.

  • HRSA HIV/AIDS Bureau
    July 2008

    Nearly every Provider must submit a Provider Report -- a report on their funding and services. Providers can prepare by reviewing this sample Provider Report so that they can collect all of the required information.


  • Iowa Department of Public Health, September 2011
    Care plan agreement form between a client and case manager on the goals and objectives of care (Who, What, Where, How, When, How Often, Progress/Outcome/Date).
  • Logo for LA Family AIDS Network
    Los Angeles Family AIDS Network, September 2013

    Consent form used in a Ryan White Part D network's subcontracted clinics, which share the form with their clients to secure content to use their data for reporting purposes. 

  • Hartford Department of Health and Human Services
    Hartford Department of Health and Human Services, February 2010

    Form for staff to assess care plan needs of clients, every 6 months, in terms of case management, home health, respite, housing, mental health, substance abuse treatment, legal, and financial assistance.

Legislative and Program Requirements