Topic: Collecting data
What you need to collect for the RSR
- Client-level data elements
- Grantee and Provider Reports
- Getting data from other systems
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Guidelines and Manuals
Data and Reporting TA TeamOctober 2016
Resources on the XML file (Extensible Markup Language), a widely used structured query language primarily used to define custom data structures across multiple computer platforms and environments.
HRSA HIV/AIDS Bureau (HAB)January 2016
Matrix outline of Ryan White eligible services, and data elements to be reported for each. The rationale for the data was also included.
HRSA HIV/AIDS Bureau (HAB)April 2004
The Health Insurance Portability and Accountability Act (HIPAA) requires health care providers to assure patient confidentiality and other patient rights. This resource assists Ryan White grantees, their contractors, and subgrantees in complying with these requirements.
Webinars and Training
HRSA HIV/AIDS Bureau (HAB)May 2017
HRSA's HIV/AIDS Bureau (HAB) representatives reviewed proposed RSR variable changes for the 2017 RSR data collection.
Data and Reporting TA TeamMarch 2017
This webinar featured a summary of ADR data quality in 2015. Presenters focused on the data elements most difficult to submit, potential reasons for incomplete data, and strategies to improve completeness for the 2016 submission.
HRSA HIV/AIDS Bureau (HAB)March 2017
This webinar introduced the HIVQM; a new data collection tool developed by HAB to assist recipients and sub-recipients in their clinical quality management program activities.
Data and Reporting TA TeamNovember 2016
HRSA HIV/AIDS Bureau (HAB)October 2016
This webinar provided an introduction to the Electronic Handbooks (EHBs) for grant recipients.
Data and Reporting TA TeamJuly 2015
This webinar builds and expands upon the January 2015 webinar Understanding the Eligible Scope Requirement for 2015 Data.
Data and Reporting TA TeamSeptember 2014
This series of brief videos covers many of the fundamental concepts behind the Ryan White Services Report (RSR) for new and experienced grantees.
HRSA HIV/AIDS Bureau (HAB)January 2010
These web-based training modules are designed to help Ryan White HIV/AIDS Program grantees and service providers to build skills and become more efficient in how they collect, use, and share data.
HRSA HIV/AIDS Bureau (HAB)September 2008
Tools and Job Aids
Data and Reporting TA TeamOctober 2017
The majority of Ryan White HIV/AIDS Program providers use electronic health record (EHR) systems to capture client demographic, health, and service data. HAB encourages providers to use their underlying EHR data to create the RSR.
Data and Reporting TA TeamSeptember 2017
For the 2017 Ryan White Services Report (RSR) reporting period, the two gender fields (gender and transgender subgroup) will be combined into one field. However, the gender codes in the encrypted Unique Client Identifier (eUCI) will not change.
Los Angeles Family AIDS NetworkSeptember 2013
Consent form used in a Ryan White Part D network's subcontracted clinics, which share the form with their clients to secure content to use their data for reporting purposes.
HRSA HIV/AIDS Bureau (HAB)October 2012
Toolbox explains health IT issues that are unique to HIV/AIDS care. Modules include an introduction to Health IT issues unique to HIV/AIDS,
selecting Health IT tools, financing Health IT, improving quality and efficiency, and security and privacy issues.
Iowa Department of Public HealthSeptember 2011
Care plan agreement form between a client and case manager on the goals and objectives of care (Who, What, Where, How, When, How Often, Progress/Outcome/Date).
Hartford Department of Health and Human ServicesFebruary 2010
Form for staff to assess care plan needs of clients, every 6 months, in terms of case management, home health, respite, housing, mental health, substance abuse treatment, legal, and financial assistance.
Several online training modules (adoption of technology, rural, children) are available to help agencies understand and implement health information technologies, particularly in dealing with issues like electronic medical records and privacy of records.
Reports and Best Practices
Data and Reporting TA TeamMay 2016
These tools are designed to walk users through some common functions associated with preparing and submitting the RSR.