Resource Library > Data & Reporting > ADAP Data Report (ADR)

Topic: ADAP Data Report (ADR)

The ADAP Data Report (ADR) is an annual reporting requirement for AIDS Drug Assistance Programs (ADAPs) to provide client-level data on individuals served, services being delivered, and costs associated with these services. Data are used to monitor client health outcomes, monitor ADAP activities in relation to HIV needs across the U.S. and track progress in relation to national HIV/AIDS goals. The ADR's two components are the: Grantee Report (basic information about recipient characteristics and policies) and Client Report (or client-level data).

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Guidelines and Manuals

  • HRSA HIV/AIDS Bureau
    November 2016

    Instruction manual for the AIDS Drug Assistance Program (ADAP) client level data reporting system called the ADAP Data Report (ADR).

  • Data and Reporting TA Team
    October 2016

    Resources on the XML file (Extensible Markup Language), a widely used structured query language primarily used to define custom data structures across multiple computer platforms and environments.

  • Data and Reporting TA Team
    March 2016

    The ADR XML Schema Implementation Guide (Version 4.0), formerly called the ADR Data Dictionary, provides reference information for grantees on the allowable structure, sequence, values, and format of ADR client-level data XML files.

  • Data and Reporting TA Team
    May 2013

Webinars and Training

  • Data and Reporting TA Team
    August 2017

    This webinar provided ADAPs the opportunity to discuss what worked and what was challenging in the ADR submission process. Participants discussed how to improve TA and share specific TA needs to support future ADR submissions.

  • Data and Reporting TA Team
    May 2017

    This session will help grant recipients map data from multiple data sources in preparation for creating an compliant XML file.  The ADR Crosswalk tool will be reviewed, as well as common challenges and strategies for mapping data from different sources.

  • Data and Reporting TA Team
    April 2017

    This session focused on the process of filling out the Grantee Report and uploading the client-level data file.

  • Data and Reporting TA Team
    April 2017

    Participants learned how grant recipients can use the Check Your XML Feature to confirm ADR data quality prior to submission. This session focused on features of the ADR Web System that can be used to review data prior to submission.

  • Data and Reporting TA Team
    March 2017

    This webinar featured a summary of ADR data quality in 2015. Presenters focused on the data elements most difficult to submit, potential reasons for incomplete data, and strategies to improve completeness for the 2016 submission.

  • Data and Reporting TA Team
    March 2016

    Presenters outline the basics of creating an XML file for the ADR with TRAX, (formerly Rx-REX), and review common issues that may arise as grantees prepare their client-level data files.

  • Data and Reporting TA Team
    March 2016

    Session to teach ADAPs how to use the Check Your XML feature to check data quality prior to submission.

  • Data and Reporting TA Team
    February 2016

    This webinar featured a summary of ADR data completeness in 2014. Presenters focused on the data elements most difficult to submit, potential reasons for incomplete data, and strategies to improve completeness for the 2015 submission.

  • Data and Reporting TA Team
    April 2015

    In this webinar, presenters review the medication reporting requirements and tools available to support reporting, including the Multum database.

  • Data and Reporting TA Team
    February 2013
    HRSA/HAB staff training on the ADR: its purpose, data collected, reporting process, plans for adoption, program staff expectations, and where to find help.
  • Data and Reporting TA Team
    November 2012

    This webcast presented information on client enrollment and certification data elements, and recertification requirements. It also clarifies what should be reported for in the items asking for the application, application approved, and recertification dates.

Tools and Job Aids

  • HRSA HIV/AIDS Bureau
    July 2017

    This download package includes the eUCI Application and User Guide, the ADR Client Data Dictionary, and the ADR Client XML Schema Definition Files.

  • Data and Reporting TA Team
    May 2017

    TRAX for the ADR (formally known as Rx-REX) helps ADAPs create the ADR client-level data file.

  • Data and Reporting TA Team
    May 2017

    Information on the data validations for each data element, including the types of notifications you could receive in the data upload process, a description of the notifications, HAB’s approval status of the validation notification, and the rationale for it.

  • Data and Reporting TA Team
    April 2017

    Four data management systems generate the ADAP Data Report (ADR). These systems also have internal validations and reports that allow ADAPs to check the quality and completeness of the ADR data before upload.

  • Data and Reporting TA Team
    March 2016

    Explanation of how ADAPs can access the Check Your XML feature in the ADR, via the Electronic Handbooks (EHB), to check client-level data quality prior to submission.

  • Data and Reporting TA Team
    March 2016

    The majority of ADAPs use electronic health record (EHR) systems to capture client demographic, health, and service data. HAB encourages ADAPs to use their underlying EHR data to create the ADR.

  • HRSA HIV/AIDS Bureau, Data and Reporting TA Team
    December 2014

    This user guide explains how the eUCI is constructed, how to generate it using the eUCI application if using a data system that does not generate it automatically, and steps for developers who want to generate eUCIs within their data systems. Systems that generate eUCIs automatically are listed.

  • Data and Reporting TA Team
    August 2014
    When grantees submit more than one client level data file in their ADR reporting, the files are merged in the Electronic Handbooks (EHB) system.
  • Data and Reporting TA Team
    July 2013

    Description of tools available for ADAPs to report client medications, including how to get the d-codes you need.

  • Data and Reporting TA Team
    April 2013
    Request form for custom reports from the Multum Drug Database.
  • HRSA HIV/AIDS Bureau
    February 2013

    The ADR client xml schema definition files are available as part of the ADR download package on the HRSA HIV/AIDS Bureau website.

Reports and Best Practices

Websites

  • HRSA HIV/AIDS Bureau
    April 2017

    HRSA/HAB administers The Ryan White HIV/AIDS Program, the largest Federal program focused exclusively on HIV/AIDS care.

  • HRSA
    January 2017

    The EHB is the online portal for grantees of record to report on deliverables identified in their grant award, including, for Ryan White HIV/AIDS Program grantees, data reports such as the ADR and RSR.