Ryan White HIV/AIDS Program Services Report (RSR) Submission Timeline

Ryan White HIV/AIDS Program Services Report (RSR) Submission Timeline

June 2015
Author:
Data and Reporting Team (DART)
HRSA HIV/AIDS Bureau

Key dates for the RSR grantee and provider reports for the 2014 reporting period (January 1, 2015 through December 31, 2015).

Date Grantees Providers
Monday, November 2, 2015 Test your Client-Level Data XML and Data Quality Feature Options. 

Monday, December 7, 2015 Grantee Contract Management System (GCMS) opens for grantees to enter their provider contract and service information.
Monday, December 7, 2015 RSR Grantee Report Start Date
System opens for grantees to verify their RSR Grantee Report.
 
Monday, February 1, 2016 RSR Grantee Report Due Date
All RSR Grantee Reports must be in "Certified" status. After this deadline, grantees must contact Data Support to certify or to make changes to their RSR Grantee Reports. 
Monday, February 1, 2016   RSR Provider Report Start Date
System opens for providers to begin work on their RSR Provider Reports and upload their client-level data files.

Monday, March 7, 2016 Target date for the submission of all RSR Provider Reports and client‐level data. RSR Provider Reports should be in “Review” or “Submitted” status.
Monday, March 21, 2016

Return for Changes Deadline
Last day for grantees to return RSR Provider Reports and client-level data to their providers for changes or corrections.

 
Monday, March 28, 2016, 6:00 pm ET All RSRs must be in "Submitted" status by 6pm ET. 

Notes:

  • HRSA/HAB expects all service providers to complete their own RSR Provider Reports. Grantees should not complete their providers’ reports unless the provider is exempted from completing the Provider Report. A full explanation of exempting providers can be found in the RSR Instruction Manual
  • HRSA/HAB recommends that providers submit their RSR Provider Reports and client level data on or before Monday, March 7, 2016 to ensure grantees have adequate time to review and approve the data.

Supporting Files

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