For TA resources that meet your needs, click on the person who best describes your role and level of experience:

New to the Ryan White Program and the RSR: I was just put in charge of my organization’s annual RSR. This will be my first time submitting one, and I’m not even sure what an RSR is, never mind where to start. I’d like an overview of the submission process, how to get started, and who to go to for help.

Experienced Submitter with Data Quality Issues: I submitted the RSR last year, but I had some issues with data quality. I don’t know where to find my Completeness Report or how to look at it to find the items that could be improved. I’d also like some tips on how to analyze my data all year long, so there are no surprises upon upload.

IT Staff Member: I’m the IT person responsible for creating the RSR client-level data file. I’d like to know my options for creating this file and its technical specifications, including what goes into the encrypted Unique Client Identifier (eUCI).

New to the Ryan White Program and the RSR

Start Here! Get an overview of the RSR and its main components
	RSR from 30,000 Feet: A Great Place to Start! This video introduces the three reports within the RSR and key data elements. 6 minutes
	Who Reports What for the RSR: Overview of Grantee-Provider Relationships This video introduces the Ryan White Program. It describes the different relationships between grantees and providers and who reports what in the RSR. 8 minutes
	RSR Instruction Manual This detailed guide describes how to submit the RSR, data element definitions, and who reports what. 69 pages
Learn more about the Grantee Report
	Electronic Handbooks (EHBs) This presentation describes Step 1 in the Grantee Report: creating an account in the EHBs. It also includes topics such as dealing with forgotten passwords, organization associations, and updating profile information. 17 slides
	Sample Grantee Form Learn what to expect when you fill out your Grantee Report. 7 pages
	Completing the Grantee Report This webcast goes over the definitions of data elements and demonstrates how you input data. 50 minutes Download the presentation notes Download the answers to chat questions
Learn more about the Provider Report
	Sample Provider Form Learn what to expect when you submit your Provider Report. 8 pages
	Completing the Provider Report This webcast explains how you log onto the Provider Report from the grantee and provider perspectives. It also defines data elements and demonstrates how to input data. 70 minutes Download the presentation notes Download the answers to chat questions
Learn more about the Client-Level Data File
	Choosing a Software System to Create the Client-Level XML File This video presents software options for creating a valid client-level data file.
	Software Options for Creating the Client-Level Data File This RSR in Focus document presents software options for creating a valid client-level data file. 3 pages

Experienced Submitter with Data Quality Issues

	Data Quality: Why it Matters This video presents the difference between data quality and program quality and why data quality matters.
	RSR Data: Are They Complete? Are They Right? Do They Reflect Your Program? This RSR in Focus document presents tips for analyzing your RSR data quality. 2 pages
Evaluate Data Quality at Submission
	How to Use Tools in the RSR Web System This presentation focuses on the reports available within the RSR Web System for reviewing your data. 38 slides
	Do My Data Make Sense? This presentation offers an in-depth look at the different data validations applied to the RSR. You can learn how to manage common data validation errors, warnings, and alerts as well as how to review submitted data to verify that they are complete and correct. 21 slides
	Data Validations for Client-Level Data This RSR in Focus document presents the data validations used by the RSR Web System to check the quality of your data. 2 pages
Review Last Year's Data Quality
	How Can I Use My Completeness Report to Improve Data Quality? This video describes the structure of the Completeness Report and tips for analyzing the completeness of your RSR data.
	2011 Completeness Reports: Missing Rate Statistics This PDF gives the missing rate statistics for the 2011 missing rates across all providers. 1 page
Prepare for the Upcoming Year
	X-ERT Package X-ERT is an Access and Excel-based tool that allows you to review your RSR data all year long. It can help improve data quality and avoid problems at the time of RSR submission. With X-ERT, you can see: Counts and percentages of response options Completeness rates Validation checks
	X-ERT: XML Extraction Reporting Tool (Beta Release) This webcast describes a process for viewing and analyzing your client-level data XML file in Excel. 13 slides Download the presentation notes

IT Staff Member

	Choosing a Software System to Create the Client-Level XML File This video presents software options for creating a valid client-level data file.
	Software Options for Creating the Client-Level Data File This RSR in Focus document presents software options for creating a valid client-level data file. 3 pages
	Download the Client-Level Data Dictionary, XML schema definitions, Sample XML files, T-REX, and the eUCI Application
	The eUCI and You Describes how the eUCI protects your data and allows HAB to link records across providers. 15 minutes
	Client De-Duplication: How to Avoid Validation Errors Describes how to make sure no two clients share the same eUCI. 2 pages
	Understanding Client-Level XML Import Rules for Merging Records Describes how data in multiple files from the same provider are merged by HAB. 2 pages