RSR Training Materials
RSR Training Materials
Answers to questions if you are new to the Ryan White Program and the RSR, an experienced submitter with data quality issues, or an IT staff member responsible for creating the RSR client-level data file
For TA resources that meet your needs, click on the person who best describes your role and level of experience:
New to the Ryan White Program and the RSR: I was just put in charge of my organization’s annual RSR. This will be my first time submitting one, and I’m not even sure what an RSR is, never mind where to start. I’d like an overview of the submission process, how to get started, and who to go to for help.
Experienced Submitter with Data Quality Issues: I submitted the RSR last year, but I had some issues with data quality. I don’t know where to find my Completeness Report or how to look at it to find the items that could be improved. I’d also like some tips on how to analyze my data all year long, so there are no surprises upon upload.
IT Staff Member: I’m the IT person responsible for creating the RSR client-level data file. I’d like to know my options for creating this file and its technical specifications, including what goes into the encrypted Unique Client Identifier (eUCI).
New to the Ryan White Program and the RSR
Start Here! Get an overview of the RSR and its main components |
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RSR from 30,000 Feet: A Great Place to Start!
This video introduces the three reports within the RSR and key data elements. 6 minutes |
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Who Reports What for the RSR: Overview of Grantee-Provider Relationships
This video introduces the Ryan White Program. It describes the different relationships between grantees and providers and who reports what in the RSR. 8 minutes |
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RSR Instruction Manual
This detailed guide describes how to submit the RSR, data element definitions, and who reports what. 69 pages |
Learn more about the Grantee Report |
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Electronic Handbooks (EHBs)
This presentation describes Step 1 in the Grantee Report: creating an account in the EHBs. It also includes topics such as dealing with forgotten passwords, organization associations, and updating profile information. 20 minutes + slides + Q/A summary |
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Sample Grantee Form
Learn what to expect when you fill out your Grantee Report. 7 pages |
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Completing the Grantee Report
This webcast goes over the definitions of data elements and demonstrates how you input data. 50 minutes |
Learn more about the Provider Report |
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Sample Provider Form
Learn what to expect when you submit your Provider Report. 8 pages |
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Completing the Provider Report
This webcast explains how you log onto the Provider Report from the grantee and provider perspectives. It also defines data elements and demonstrates how to input data. 70 minutes |
Learn more about the Client-Level Data File |
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Choosing a Software System to Create the Client-Level XML File
This video presents software options for creating a valid client-level data file. |
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Software Options for Creating the Client-Level Data File
This RSR in Focus document presents software options for creating a valid client-level data file. 3 pages |
Experienced Submitter with Data Quality Issues
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Data Quality: Why it Matters
This video presents the difference between data quality and program quality and why data quality matters. |
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RSR Data: Are They Complete? Are They Right? Do They Reflect Your Program?
This RSR in Focus document presents tips for analyzing your RSR data quality. 2 pages |
Evaluate Data Quality at Submission |
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How to Use Tools in the RSR Web System
This presentation focuses on the reports available within the RSR Web System for reviewing your data. 34 slides |
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Data Validations for Client-Level Data
This RSR in Focus document presents the data validations used by the RSR Web System to check the quality of your data. 2 pages |
Review Last Year's Data Quality |
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How Can I Use My Completeness Report to Improve Data Quality?
This video describes the structure of the Completeness Report and tips for analyzing the completeness of your RSR data. |
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RSR Data Completeness Rates: 2010-2013
Charts show improvements in completeness of data reported by Ryan White grantees from 2010 to 2013, measured by known rates for client demographics and clinical information. |
IT Staff Member
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Choosing a Software System to Create the Client-Level XML File
This video presents software options for creating a valid client-level data file. |
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Software Options for Creating the Client-Level Data File
This RSR in Focus document presents software options for creating a valid client-level data file. 3 pages |
| Download the Client-Level Data Dictionary, XML schema definitions, Sample XML files, T-REX, and the eUCI Application | |
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The eUCI and You
Describes how the eUCI protects your data and allows HAB to link records across providers. 15 minutes |
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Client De-Duplication: How to Avoid Validation Errors
Describes how to make sure no two clients share the same eUCI. 2 pages |
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Understanding Client-Level XML Import Rules for Merging Records
Describes how data in multiple files from the same provider are merged by HAB. 2 pages |
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