Resource Library > Planning

Topic: Planning

Planning under the Ryan White HIV/AIDS Program (RWHAP) is a multi-step process of information gathering to determine needs and subsequent decision making to devote resources to the highest needs. Planning is carried out in different ways, depending on the RWHAP program and the services being delivered.  

  • Metropolitan-wide planning (RWHAP Part A) and state level planning (RWHAP Part B) is comprehensive by design as planning takes into consideration a wide geographic area, various populations and varied services. Part A and B planning entails a sequence of tasks to first assess needs, then examine assessment data and make decisions including what services to fund, and coordination of planning with other RWAHAP Parts and other payers. 
  • Planning undertaken by clinics and other service agencies under other RWHAP Parts involves examination of epidemiologic and service delivery data to identify needs in the service delivery area. This type of planning is then used to guide decisions about how to deliver services.
  • RWHAP Planning Council and Planning Body directory


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Guidelines and Manuals

Webinars and Training

  • Planning CHATT
    May 2018

  • Planning CHATT
    February 2018

    This webinar focused on the relationships between planning councils/planning bodies and other essential programs including, the RWHAP Part A recipient, Chief Executive Officer’s Board/Supervisory Office, Administrative Agency, community members living with HIV, providers of RWHAP Part A services, and HRSA HAB. Presenters shared strategies to strengthen coordination and communication between these entities and improve the community’s capacity to provide high-quality services to PLWH. Presenters described ideal relationships between these entities, helped organizations identify pressure points and causes of conflict, and provided an overview of strategies to navigate group dynamics to overcome conflicts and challenges. Presenters also shared resources to support effective collaboration.

  • Planning CHATT
    February 2018

    This webinar focused on the duties and roles of PC/PB membership, planning council support staff, and RWHAP Part A Recipient. Presenters shared strategies to help all parties  understand and operate within the boundaries and limitations of their roles and responsibilities, with an emphasis on effective communication as a strategy for successful collaboration between entities.

  • HRSA HIV/AIDS Bureau (HAB)
    January 2018

    Information for Ryan White HIV/AIDS Program (RWHAP) recipients to help them increase understanding and leveraging of the existing housing service system to better serve PLWH experiencing unstable housing.

  • HRSA HIV/AIDS Bureau (HAB)
    September 2017

    Review of the Care Continuum Learning Collaborative (CCLC), a HRSA HIV/AIDS Bureau technical assistance and training initiative to strengthen and improve the HIV Care Continuum within Ryan White HIV/AIDS Program (RWHAP).

  • National Center for Innovation in HIV Care
    March 2015

    Discussion of how programs can use HIV laboratory surveillance data to identify persons who have fallen out of care in order to guide re-linkage efforts (Data to Care).

  • HRSA HIV/AIDS Bureau (HAB)
    October 2013
    Orientation tutorial on the Ryan White HIV/AIDS Program.

Tools and Job Aids

Reports and Best Practices


  • HRSA HIV/AIDS Bureau (HAB)
    June 2018

    HRSA/HAB administers The Ryan White HIV/AIDS Program, the largest Federal program focused exclusively on HIV/AIDS care.