Topic: Fiscal Management
Ryan White grantees are responsible for ensuring that funds are spent wisely. Fiscal management systems help grantees comply with legislative, policy, and grants management requirements and manage program income, expenses, and third party contracting and reimbursement.
Access Fiscal Health: Systems to Sustainability TA and training, which is designed to help Ryan White funded grantees develop and/or enhance operational fiscal systems.
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Guidelines and Manuals
HRSA HIV/AIDS BureauJuly 2013
Collection of Ryan White HIV/AIDS Program Part A and Part B Monitoring Standards.
Webinars and Training
HRSA HIV/AIDS BureauJune 2015
The purpose of this webinar was to discuss the submission of the FFR including the EHB FFR components as well as the requirements for Carryover, provide a programmatic overview of the FFR and discuss the Tracking and Reporting of Rebates.
Trainings to build the fiscal health of agencies funded by the Ryan White HIV/AIDS Program, including development/enhancement monitoring standards, budgeting, fiscal standards, diversifying income streams, and quality controls for sub grantees and vendors.
HRSA HIV/AIDS BureauMay 2015
Resources and training to assist Ryan White grantees in administering their Ryan White HIV/AIDS Program (RWHAP) grants.
Training resources on enhancing billing systems to maximize revenues, covering CPT and ICD codes in the HIV/AIDS care context.
Training on meeting federal and state fiscal requirements, fiscal compliance assessment, implementing Ryan White payer of last resort policies, applying Federal Poverty Level guidelines to assess sliding fees, and financial sustainability.
Tools and Job Aids
CRE TA CenterSeptember 2015
The Organizational Self-Assessment Tool is an easy and effective way to get a realistic picture of your organization’s strengths and gaps, both in areas that are of importance to insurers and in areas that support maximizing revenue realized from contracting activities.
National Center for Innovation in HIV CareJune 2015
This handout from the National Center for Innovation in HIV Care includes a compilation of articles, webinars, and websites that are especially pertinent to ASOs and CBOs considering organizational restructuring or adopting service models that can improve care for clients along the HIV continuum.
HRSA HIV/AIDS BureauJune 2014
This tool, developed by HAB for grantee internal use, creates reports on insurance status and the funding of HIV/AIDS services.
Collection of tip sheets, fact sheets and checklists on fiscal management issues for nonprofit Ryan White HIV/AIDS Program grantees and providers.
HRSA HIV/AIDS BureauJanuary 2012
ClASS is a continuous quality improvement tool to use in monitoring and enhancing service delivery in international settings.
Resources to build agency skills in financial management (e.g., federal grant requirements, budgeting, fundraising, accounting principles).
HRSAJanuary 2004Excel-based software tool that lets providers identify how much their services cost.
National Minority AIDS CouncilNovember 2003
Series of training manuals for community based organizations on how to achieve organizational effectiveness in terms of infrastructure necessary to run an efficient and viable agency. Also available in Spanish (en espanol).
Este manual ofrece información detallada y recursos para mejorar su habilidad en el suministro de los tan necesitados servicios en su comunidad.
Reports and Best Practices
HRSA HIV/AIDS BureauDecember 2012
Series outlining cost-saving and cost-cutting strategies used by AIDS Drug Assistance Programs (ADAP).
U.S. Department of Housing and Urban DevelopmentNovember 2014
Information and training resources for various community development programs under the auspices of HUD, including HOPWA, Housing Opportunities for Persons with AIDS (e.g., eligibility, performance measures, technical assistance, financial management curriculum).
Resources on integrating primary care with behavioral health services to better address mental health and substance use needs.