Topic: Fiscal Management
Ryan White grantees are responsible for ensuring that funds are spent wisely. Fiscal management systems help grantees comply with legislative, policy, and grants management requirements and manage program income, expenses, and third party contracting and reimbursement.
Access Fiscal Health: Systems to Sustainability TA and training, which is designed to help Ryan White funded grantees develop and/or enhance operational fiscal systems.
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HRSA/HAB Fiscal Monitoring Standards require Ryan White HIV/AIDS Program recipients and subrecipients to have policies and procedures regarding the imposition and assessment of client charges.
Guidelines and Manuals
HRSA HIV/AIDS BureauJuly 2013
Collection of Ryan White HIV/AIDS Program Part A and Part B Monitoring Standards.
Webinars and Training
CRE TA Center, National Center for Innovation in HIV CareMay 2016
Strategies for getting ready to bill and the systems you need in place to get started.
National Center for Innovation in HIV CareMay 2016
On this webinar, representatives from Bailey House present a case study showing how their organization transitioned from an HIV/AIDS housing organization to an organization with growing revenues in the healthcare field.
Training resources on enhancing billing systems to maximize revenues, covering CPT and ICD codes in the HIV/AIDS care context.
Trainings to build the fiscal health of agencies funded by the Ryan White HIV/AIDS Program, including development/enhancement monitoring standards, budgeting, fiscal standards, diversifying income streams, and quality controls for sub grantees and vendors.
HRSA HIV/AIDS BureauMay 2015
Resources and training to assist Ryan White grantees in administering their Ryan White HIV/AIDS Program (RWHAP) grants.
HRSA HIV/AIDS BureauMarch 2015
Presentation on sliding fee scale and cap of out-of-pocket charges.
Training on meeting federal and state fiscal requirements, fiscal compliance assessment, implementing Ryan White payer of last resort policies, applying Federal Poverty Level guidelines to assess sliding fees, and financial sustainability.
Tools and Job Aids
CRE TA CenterSeptember 2015
Tool for assessing your organization’s strengths and gaps in areas that are of importance to insurers and that support maximizing revenue realized from contracting activities.
HRSA HIV/AIDS BureauJune 2014
This tool, developed by HAB for grantee internal use, creates reports on insurance status and the funding of HIV/AIDS services.
HRSA HIV/AIDS BureauJanuary 2012
ClASS is a continuous quality improvement tool to use in monitoring and enhancing service delivery in international settings.
Resources to build agency skills in financial management (e.g., federal grant requirements, budgeting, fundraising, accounting principles).
HRSAJanuary 2004Excel-based software tool that lets providers identify how much their services cost.
National Minority AIDS CouncilNovember 2003
Series of training manuals for community based organizations on how to achieve organizational effectiveness in terms of infrastructure necessary to run an efficient and viable agency. Also available in Spanish (en espanol).
Este manual ofrece información detallada y recursos para mejorar su habilidad en el suministro de los tan necesitados servicios en su comunidad.
Reports and Best Practices
Resource bank of best practices in third party billing and reimbursement, compiled from health departments, safety net providers, and others.
Summary of survey findings on third party billing practices of state health departments and their local providers, with an action step chart for health departments in building the billing capacity of agencies.
HRSA HIV/AIDS BureauDecember 2012
Series outlining cost-saving and cost-cutting strategies used by AIDS Drug Assistance Programs (ADAP).
SAMHSA-HRSA Center for Integrated Health SolutionsJanuary 2016
Resources on integrating primary care with behavioral health services to better address mental health and substance use needs.
U.S. Department of Housing and Urban DevelopmentNovember 2014
Information and training resources for various community development programs under the auspices of HUD, including HOPWA, Housing Opportunities for Persons with AIDS (e.g., eligibility, performance measures, technical assistance, financial management curriculum).