Topic: Fiscal Management
Ryan White grantees are responsible for ensuring that funds are spent wisely. Fiscal management systems help grantees comply with legislative, policy, and grants management requirements and manage program income, expenses, and third party contracting and reimbursement.
Access Fiscal Health: Systems to Sustainability TA and training, which is designed to help Ryan White funded grantees develop and/or enhance operational fiscal systems.
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Guidelines and Manuals
HRSA HIV/AIDS BureauJuly 2013
Collection of Ryan White HIV/AIDS Program Part A and Part B Monitoring Standards.
Webinars and Training
Trainings to build the fiscal health of agencies funded by the Ryan White HIV/AIDS Program, including development/enhancement monitoring standards, budgeting, fiscal standards, diversifying income streams, and quality controls for sub grantees and vendors.
HRSA HIV/AIDS BureauMay 2015
Resources and training to assist Ryan White grantees in administering their Ryan White HIV/AIDS Program (RWHAP) grants.
National Center for Innovation in HIV CareMay 2015
This webinar explores the organizational benefits of developing pharmacy services, describes the different models of pharmacy that can be utilized at different organizations, and outlines the steps required to develop these services.
National Center for Innovation in HIV CareDecember 2014
Discussion of HIV/AIDS ASO and CBO Stability & Assessment Report and recommendations in light of the report.
Training resources on enhancing billing systems to maximize revenues, covering CPT and ICD codes in the HIV/AIDS care context.
Training on meeting federal and state fiscal requirements, fiscal compliance assessment, implementing Ryan White payer of last resort policies, applying Federal Poverty Level guidelines to assess sliding fees, and financial sustainability.
Tools and Job Aids
CRE TA CenterMarch 2015
This Roadmap can help you navigate resources that deal with contracting, billing and enrollment with Medicaid and Marketplace Insurance Plans.
HRSA HIV/AIDS BureauJune 2014
This tool, developed by HAB for grantee internal use, creates reports on insurance status and the funding of HIV/AIDS services.
Collection of tip sheets, fact sheets and checklists on fiscal management issues for nonprofit Ryan White HIV/AIDS Program grantees and providers.
Colorado Department of Public Health and EnvironmentSeptember 2012
Form for gathering data from Ryan White contractors under Part B (state/territorial grants).
New Haven EMAApril 2011
Tools for site visits and program monitoring developed by a Part A program.
Phoenix/Maricopa County EMAApril 2011
Tools developed by a Part A program to monitor services and program administration.
Resources to build agency skills in financial management (e.g., federal grant requirements, budgeting, fundraising, accounting principles).
HRSAJanuary 2004Excel-based software tool that lets providers identify how much their services cost.
National Minority AIDS CouncilNovember 2003
Series of training manuals for community based organizations on how to achieve organizational effectiveness in terms of infrastructure necessary to run an efficient and viable agency. Also available in Spanish (en espanol).
HRSA and CDCNovember 2003
Este manual ofrece información detallada y recursos para mejorar su habilidad en el suministro de los tan necesitados servicios en su comunidad.
Reports and Best Practices
HRSA HIV/AIDS BureauDecember 2012
Series outlining cost-saving and cost-cutting strategies used by AIDS Drug Assistance Programs (ADAP).
U.S. Department of Housing and Urban DevelopmentNovember 2014
Information and training resources for various community development programs under the auspices of HUD, including HOPWA, Housing Opportunities for Persons with AIDS (e.g., eligibility, performance measures, technical assistance, financial management curriculum).
SAMHSA and HRSAApril 2014
Resources on integrating primary care with behavioral health services to better address mental health and substance use needs.
HRSA HIV/AIDS BureauJanuary 2012
ClASS is a continuous quality improvement tool to use in monitoring and enhancing service delivery in international settings.