Supporting HIV care through education and innovation

Topic: Fiscal Management

Ryan White grantees are responsible for ensuring that funds are spent wisely. Fiscal management system help grantees comply with Ryan White legislative and policy requirements/expectations; manage funds according to HHS and HRSA grants management requirements; and manage program income, expenses, and third party contracting and reimbursement.

Grantees address these areas through fiscal and program monitoring processes that entail record-keeping and documentation of activities and spending, timely reporting, third party contracting and reimbursement systems, and ongoing monitoring to ensure that operations are being properly implemented.

Best practices


  • HRSA HIV/AIDS Bureau
    June 2014

    This tool, developed by HAB for grantee internal use, creates reports on insurance status and the funding of HIV/AIDS services.  The Tracker accepts import files from CAREWare and the ARIES. An “open” version accepts files in a pre-defined format. 

Legislative and Program Requirements





    October 2013

    Review of proposals that are implementing Affordable Care Act (ACA) Medicaid expansion to those up to 138% of the federal poverty level by purchasing private health insurance coverage as opposed to providing coverage under Medicaid.