Topic: Fiscal Management
Ryan White grantees are responsible for ensuring that funds are spent wisely. Fiscal management systems help grantees comply with legislative, policy, and grants management requirements and manage program income, expenses, and third party contracting and reimbursement.
Access Fiscal Health: Systems to Sustainability TA and training, which is designed to help Ryan White funded grantees develop and/or enhance operational fiscal systems.
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Guidelines and Manuals
HRSA HIV/AIDS BureauDecember 2016
HRSA's HIV/AIDS Bureau guidance and requrements for grantees of the Ryan White HIV/AIDS Program on such topics as eligibility, allowable use of funds, and clarifications of legislative requirements.
HRSA HIV/AIDS BureauJuly 2013
Collection of Ryan White HIV/AIDS Program Part A and Part B Monitoring Standards.
Webinars and Training
HRSA HIV/AIDS BureauNovember 2016
Slide presentations for workshop sessions held at the 2016 Ryan White Conference.
HRSA/HAB Fiscal Monitoring Standards require Ryan White HIV/AIDS Program recipients and subrecipients to have policies and procedures regarding the imposition and assessment of client charges.
Training resources on enhancing billing systems to maximize revenues, covering CPT and ICD codes in the HIV/AIDS care context.
Trainings to build the fiscal health of agencies funded by the Ryan White HIV/AIDS Program, including development/enhancement monitoring standards, budgeting, fiscal standards, diversifying income streams, and quality controls for sub grantees and vendors.
HRSA HIV/AIDS BureauMay 2015
Resources and training to assist Ryan White grantees in administering their Ryan White HIV/AIDS Program (RWHAP) grants.
HRSA HIV/AIDS BureauMarch 2015
Presentation on sliding fee scale and cap of out-of-pocket charges.
Training on meeting federal and state fiscal requirements, fiscal compliance assessment, implementing Ryan White payer of last resort policies, applying Federal Poverty Level guidelines to assess sliding fees, and financial sustainability.
Tools and Job Aids
HRSA HIV/AIDS BureauJune 2014
This tool, developed by HAB for grantee internal use, creates reports on insurance status and the funding of HIV/AIDS services.
HRSA HIV/AIDS BureauJanuary 2012
ClASS is a continuous quality improvement tool to use in monitoring and enhancing service delivery in international settings.
Resources to build agency skills in financial management (e.g., federal grant requirements, budgeting, fundraising, accounting principles).
National Minority AIDS CouncilNovember 2003
Series of training manuals for community based organizations on how to achieve organizational effectiveness in terms of infrastructure necessary to run an efficient and viable agency. Also available in Spanish (en espanol).
Este manual ofrece información detallada y recursos para mejorar su habilidad en el suministro de los tan necesitados servicios en su comunidad.
Reports and Best Practices
Resource bank of best practices in third party billing and reimbursement, compiled from health departments, safety net providers, and others.
Summary of survey findings on third party billing practices of state health departments and their local providers, with an action step chart for health departments in building the billing capacity of agencies.
HRSA HIV/AIDS BureauDecember 2012
Series outlining cost-saving and cost-cutting strategies used by AIDS Drug Assistance Programs (ADAP).
HRSA HIV/AIDS BureauOctober 2016
HRSA/HAB administers The Ryan White HIV/AIDS Program, the largest Federal program focused exclusively on HIV/AIDS care.
U.S. Department of Housing and Urban DevelopmentAugust 2016
Information and training resources for various community development programs under the auspices of HUD, including HOPWA, Housing Opportunities for Persons with AIDS (e.g., eligibility, performance measures, technical assistance, financial management curriculum).
SAMHSA-HRSA Center for Integrated Health SolutionsJanuary 2016
Resources on integrating primary care with behavioral health services to better address mental health and substance use needs.