Topic: Data & Reporting
Ryan White HIV/AIDS Program (RWHAP) grant recipients and sub-recipients are required to report data about their clients (anonymously), services provided, and expenditures. Extensive technical assistance is available to grantees to help them to collect and report data appropriately.
- Learn more on the HRSA/HAB website, including the latest RWHAP data on client-level data reports and State Profiles.
- Sign up to receive e-mail updates.
- Visit the Data Forums to share experiences and learn from peers
- Newbies: See Roadmap: New to the RSR
- Access TA training on Data, the Electronic Handbooks and CAREWare.
Collections
Guidelines and Manuals
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HRSA HIV/AIDS BureauSeptember 2017
Explanation of reporting requirements, definitions of required data, and instructions about how to report in the RSR.
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HRSA HIV/AIDS BureauMay 2017
The HIV Quality Measures (HIVQM) Module is a tool within the existing RSR portal that allows recipients to enter aggregate data on the HAB Performance Measures. Use of the HIVQM is voluntary.
Webinars and Training
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WRMA and CSRSeptember 2017
This webinar reviewed how to submit the 2017 Part C and Part D Allocations Report. Presented were step-by-step instructions for completing the report for Part C and D recipients.
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HRSA HIV/AIDS BureauSeptember 2017
HRSA staff, technical assistance partners, and Ryan White HIV/AIDS Program (RWHAP) grant recipients presented at USCA 2017, held in Washington, DC September 7-10, 2017.
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Data and Reporting TA TeamJune 2017
The purpose of this webcast was to get feedback from Grant Recipients on challenges or issues they experienced during the 2016 RSR submission process.
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HRSA HIV/AIDS BureauMay 2017
HRSA's HIV/AIDS Bureau (HAB) representatives reviewed proposed RSR variable changes for the 2017 RSR data collection.
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HIV/AIDS BureauMarch 2017
This webinar introduced the HIVQM; a new data collection tool developed by HAB to assist recipients and sub-recipients in their clinical quality management program activities.
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Data and Reporting TA TeamJanuary 2017
During this webinar the DART and Data Support teams discussed key data from the 2015 RSR and reviewed the new upload and completeness report as well as changes to the validations for reporting in 2016.
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Data and Reporting TA TeamNovember 2016
This session features step-by-step instructions for completing the RSR Grantee Report, including modifying contracts using the Grantee Contract Management System (GCMS). Grant recipients will also obtain an understanding of the RSR workflow process.
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Data and Reporting TA TeamNovember 2016
This session showcases the Check Your XML Feature, a tool you can use to check client-level data quality prior to submission.
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HRSA HIV/AIDS BureauNovember 2016
Slide presentations for workshop sessions held at the 2016 Ryan White Conference.
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Data and Reporting TA TeamNovember 2016
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Data and Reporting TA TeamOctober 2016
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HRSA HIV/AIDS BureauOctober 2016
This webinar provided an introduction to the Electronic Handbooks (EHBs) for grant recipients.
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HRSA HIV/AIDS BureauSeptember 2016
HRSA staff participated in 11 sessions at USCA 2016, held September 15-17, 2016.
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National Center for Innovation in HIV CareMarch 2015
Discussion of how programs can use HIV laboratory surveillance data to identify persons who have fallen out of care in order to guide re-linkage efforts (Data to Care).
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Data and Reporting TA TeamFebruary 2015
Overview of the responsibilities of Ryan White Grantees regarding data security as it applies to the collection, storage and transmission of RSR and ADR data.
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Data and Reporting TA TeamJanuary 2015
Starting with the 2015 calendar year data collection period, Ryan White providers will report data on all clients who received services eligible for Ryan White funding, regardless of the actual funding source used to pay for those services.
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HRSA HIV/AIDS BureauSeptember 2013
This session offered an in-depth look at the client-level data collected in the RSR.
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HRSA HIV/AIDS BureauJanuary 2010
These web-based training modules are designed to help Ryan White HIV/AIDS Program grantees and service providers to build skills and become more efficient in how they collect, use, and share data.
Tools and Job Aids
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Data and Reporting TA TeamDecember 2016
Table presenting various software system’s RSR-Ready build, number of users in 2013, the vendor’s website and contact information, and links to instructions for creating the report and checking data quality (when available).
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Data and Reporting TA TeamDecember 2015
The majority of Ryan White HIV/AIDS Program providers use electronic health record (EHR) systems to capture client demographic, health, and service data. HAB encourages providers to use their underlying EHR data to create the RSR.
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Los Angeles Family AIDS NetworkSeptember 2013
Consent form used in a Ryan White Part D network's subcontracted clinics, which share the form with their clients to secure content to use their data for reporting purposes.
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HRSA HIV/AIDS BureauOctober 2012
Toolbox explains health IT issues that are unique to HIV/AIDS care. Modules include an introduction to Health IT issues unique to HIV/AIDS,
selecting Health IT tools, financing Health IT, improving quality and efficiency, and security and privacy issues. -
Dallas EMAJanuary 2011
Program and service monitoring tools developed by a Part A grantee.
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HRSAJanuary 2009
Several online training modules (adoption of technology, rural, children) are available to help agencies understand and implement health information technologies, particularly in dealing with issues like electronic medical records and privacy of records.
Reports and Best Practices
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HRSA HIV/AIDS BureauJuly 2017
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HRSA HIV/AIDS BureauDecember 2016
Client-level data reports and other regular data reports on the Ryan White HIV/AIDS Program (RWHAP).
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Data and Reporting TA TeamMay 2016
These tools are designed to walk users through some common functions associated with preparing and submitting the RSR.
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HRSA HIV/AIDS BureauJuly 2010
Overview of Ryan White HIV/AIDS Program data reporting, with sections outlining data reporting rationale; reporting requirements; and methods used to collect data. Data reporting requirements have evolved since publication. See data topic page for most recent requirements.
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HRSA HIV/AIDS BureauJanuary 2008Steps that make up the flow of data and include collection, management, reports, and usage.
Websites
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Centers for Disease Control and PreventionAugust 2017
Federal agency within HHS responsible for promotion of health and well-being of Americans in terms of prevention of infections, injuries, and illnesses, including HIV/AIDS.
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HRSA HIV/AIDS BureauApril 2017
HRSA/HAB administers The Ryan White HIV/AIDS Program, the largest Federal program focused exclusively on HIV/AIDS care.
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HRSAJanuary 2017
The EHB is the online portal for grantees of record to report on deliverables identified in their grant award, including, for Ryan White HIV/AIDS Program grantees, data reports such as the ADR and RSR.