Topic: Data & Reporting
Ryan White HIV/AIDS Program grantees are required to report data about their clients (anonymously), services provided, and expenditures. Extensive technical assistance is available to grantees to help them to collect and report data appropriately.
- Learn more on the HRSA/HAB website
- Sign up to receive e-mail updates
- Visit the Data Forums to share your experiences and learn from your peers
- Access TA training on Data, the Electronic Handbook and CAREWare
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Guidelines and Manuals
HRSA HIV/AIDS BureauJune 2015
Key dates for the RSR grantee and provider reports for the 2015 reporting period (January 1, 2015 through December 31, 2015).
Webinars and Training
National Center for Innovation in HIV CareDecember 2015
This webinar highlights the EHR decisions made by three organizations that have evolved to provide medical care to HIV patients in addition to their traditional social services.
HRSA HIV/AIDS Bureau, U.S. Department of Housing and Urban Development, RAND CorporationNovember 2015
Resources from the November 17, 2015 webinar on the funding opportunity for the HRSA/HAB initiative “Addressing HIV Care and Housing Coordination through Data Integration to Improve Health Outcomes along the HIV Care Continuum.”
HRSA HIV/AIDS BureauJuly 2015
This HRSA HIV/AIDS Bureau technical assistance (TA) webcast was held to help assist potential applicants prepare applications that address the requirements of the Funding Opportunity Announcement (FOA) for the SPNS Initiative.
National Center for Innovation in HIV CareMarch 2015
Discussion of "Data to Care" programs and how HIV clinics, ASOs/CBOs, and departments of health can use surveillance data to inform retention and relinkage efforts.
Data and Reporting TA TeamFebruary 2015
Overview of the responsibilities of Ryan White Grantees regarding data security as it applies to the collection, storage and transmission of RSR and ADR data.
Data and Reporting TA TeamJanuary 2015
Starting with the 2015 calendar year data collection period, Ryan White providers will report data on all clients who received services eligible for Ryan White funding, regardless of the actual funding source used to pay for those services.
Data and Reporting TA TeamDecember 2014
Learn about the many uses of RSR data.
HRSA HIV/AIDS BureauJanuary 2010
These web-based training modules are designed to help Ryan White HIV/AIDS Program grantees and service providers to build skills and become more efficient in how they collect, use, and share data.
Tools and Job Aids
Data and Reporting TA TeamDecember 2015
Table presenting various software system’s RSR-Ready build, number of users in 2013, the vendor’s website and contact information, and links to instructions for creating the report and checking data quality (when available).
Data and Reporting TA TeamDecember 2015
The majority of Ryan White HIV/AIDS Program providers use electronic health record (EHR) systems to capture client demographic, health, and service data. HAB encourages providers to use their underlying EHR data to create the RSR.
HRSA HIV/AIDS BureauJune 2014
This tool, developed by HAB for grantee internal use, creates reports on insurance status and the funding of HIV/AIDS services.
Los Angeles Family AIDS NetworkSeptember 2013
Consent form used in a Ryan White Part D network's subcontracted clinics, which share the form with their clients to secure content to use their data for reporting purposes.
HRSA HIV/AIDS BureauOctober 2012
Toolbox explains health IT issues that are unique to HIV/AIDS care. Modules include an introduction to Health IT issues unique to HIV/AIDS,
selecting Health IT tools, financing Health IT, improving quality and efficiency, and security and privacy issues.
Dallas EMAJanuary 2011
Program and service monitoring tools developed by a Part A grantee.
Several online training modules (adoption of technology, rural, children) are available to help agencies understand and implement health information technologies, particularly in dealing with issues like electronic medical records and privacy of records.
Reports and Best Practices
Data and Reporting TA TeamJanuary 2016
HRSA HIV/AIDS BureauJuly 2010
Overview of Ryan White HIV/AIDS Program data reporting, with sections outlining data reporting rationale; reporting requirements; and methods used to collect data. Data reporting requirements have evolved since publication. See data topic page for most recent requirements.
HRSA HIV/AIDS BureauJanuary 2008Steps that make up the flow of data and include collection, management, reports, and usage.
HRSA HIV/AIDS BureauNovember 2014
State and national profiles on the Ryan White HIV/AIDS Program and HIV/AIDS epidemic.