Client Level Data:
TA on the Ryan White Services Report (RSR)

Everyone is required to submit the 2010 Ryan White Services Report (RSR) starting in the Spring of 2011!

For 2009 reporting, only the Big Three – Outpatient Ambulatory Care, Medical Case Management and Non-Medication Case Management – were required to report. 2010 reporting includes everyone. Check out the Instruction Manual to determine if some of your providers can be exempt from reporting directly, meaning you can report for them. You will also find a quick reference for the client level data elements for your providers in the manual, in Appendix A of the Instruction Manual.

Summer 2010 RSR Client-Level Data XML Upload Test due September 24, 2010

HAB 2010 RSR Client-Level Data XML Upload Test User Manual
Summer XML Test FAQs

What is it?
This scaled-down version of the RSR will help you “get ready” in the summer of 2010 to ensure that you can successfully upload the required Client-Level Data XML data in the proper format for Ryan White funded services delivered between January 1, 2010 and June 30, 2010. This small application will be limited to the following capabilities:

Registration and Authentication
Upload client-level data files

Who is required to participate?

Grantees and Providers not required to submit RSR client-level data files for the 2009 RSR Year-End Report
Grantees and Providers who did NOT successfully upload client-level data for the 2009 RSR Annual Report

The reference table below shows who is required to demonstrate the successful upload of client-level data files by September 24, 2010:

Were you required to upload client-level data files in 2009?	Did you upload client-level data files in 2009?	Is your organization exempt from the requirement to upload client-level data in 2010	Are you required to upload client-level data files during the summer 2010 Client Level Data XML Upload Test?
Yes	Yes	Yes	No
Yes	Yes	No	No
Yes	No	Yes	No
Yes	No	No	Yes
No	No	No	Yes
No	No	Yes	No
No	Yes	Yes	No
No	Yes	No	No

Read the full letter from Dr. Parham Hopson issued on April 26th.


Resources and information on the data collection process, from data elements to who reports what. Items and Documents Data Steps Sample Forms:Grantee Sample Forms:Provider Which questions should my agency answer? Readiness Survey link Data Elements Webcasts Client Level Data (RSR) Readiness Assessment Part D only Are you ready for CLD I? Are you ready for CLD II? Are you ready for CLD III? What's New/What's Changed		Resources, documents and current information on reporting: deadlines, funded scope, reporting by Parts, Instruction Manual and the Data Dictionary Items and Documents Rules for Merging Timeline RSR System Update July 22 Funded Vs Eligible Data Dictionary V2.1 Instruction Manual v2.1 Instruction Manual Supplement Effective Response to RSR Demands, Next Steps Understanding Fiscal Intermediaries Understanding the New Funded Scope Requirement Webcasts View the webcasts on reporting


Information on creating the eUCI Items and Documents The eUCI doc eUCI FAQs Contact for eUCI Webcasts Webcast: The eUCI		Resources and current information on software systems and RSR ready vendors, and a tool to assist with XML file generation. Items and Documents Download T-REX and Sample XML Files How to Determine What You Need Vendor Information:RSR ready status CAREWare T-REX: The Tool for RSR Export (T-REX) was created to assist grantees and providers currently not using an RSR-Ready System in the conversion of their client-level data into the required XML Format T-REX: Contact Webcasts CAREWare and the PDI


Help in uploading XML: michael.j.dols@saic.com Questions related to the content or submission of the RSR: ryanwhitedatasupport.wrma@csrincorporated.com Questions related to Data Systems, Source Data Collection and the UCI: RSR.TA@sphereinstitute.org CAREWare technical issues: cwhelp@jprog.com CAREWare general questions: JMilberg@hrsa.gov